Introduction

This policy sets out the purpose, operation and management of the use of CCTV systems at 1st Stretford (Longford) Scout Group. We consider the purpose and aims of our CCTV system, give details of the operation of the system, the considerations given to the privacy of individuals, the security of retained data and how we will handle subject access requests. Much of this CCTV policy has been produced using guidance available from the Information Commissioner’s Office and the Surveillance Camera Commissioner.

Purpose and aims of CCTV system

The aims of the CCTV system are as follows:

  • To deter persons from committing crimes and provide opportunity to detect persons who do so
  • To provide evidence to take action in the event of a crime being committed
  • To monitor the security of the Group’s premises and equipment

Overview of System and Location of Cameras

The system fitted is a Swann system which uses a number of cameras located around the site, all connected to a single digital video recorder (DVR), which provides all control features. The CCTV system does not monitor or record any audio. Image recording is both continuous as well as activated by motion. Cameras are sited to ensure that key access points and other areas of concern are covered. The system can be remotely monitored.

Data storage, retention and security

The CCTV system is fitted with a 1TB hard disk drive and will record until full at which point it will overwrite itself starting with the oldest footage first (it is estimated that this will be every 15 - 30 days). If access to images is required they can be saved to an external media device to prevent accidental overwriting in the event of a delay in reviewing the footage. The DVR is locked inside a locked cupboard in a locked room.

To review footage requires a password; the list of persons who have that password, the list of persons who have access is held by the Group Scout Leader.

Access to retained information

The CCTV footage is only to be accessed after an incident has occurred, an alert has been generated or a concern has been raised that falls into the remit of the aims listed in this policy or a valid subject access request has been made. Footage is not passed on to any third parties other than any relevant law enforcement agencies and our insurers (in exceptional cases).

Access to the retained footage requires a password, the list of persons who have access is held by the Group Scout Leader

Signage and warning

Warning signs have been placed on the main gates to the site and near each door. Contact details area available on the sign by the main door to the Ranche.

Policy and need review

This policy and the need for CCTV is reviewed annually although it is not anticipated that the need for a CCTV system to be in place will change as without significant change to the usage patterns of the campsite there will always be significant periods of time where the site is unoccupied.

 

Version 1.1 – 11/10/20